Real Estate Paralegal

Boston, MA 02101

Posted: 08/15/2019 Employment Type: Direct Hire Industry: Legal Services Job Number: 106604 Pay Rate: $90,000.00 - $100,000.00

We are working with a reputable and well-established law firm in Boston looking to hire a commercial real estate paralegal. The ideal candidate for the role has large firm experience, understands closings and is a true paralegal. You will work with substantial deals on both buyer/lending side and meet very specific demands.   Excellent opportunity to join a big firm with a team atmosphere.


Responsibilities include:

• Check Assessor records for City/Town and obtain Property Card-confirm number of parcels through legal description/survey

• Conduct full title search or title update from current policy

• Order zoning reports through title company for zoning endorsement or order PZR (Planning and Zoning Resources) report in connection with purchases and/or conduct building jacket review of city/town records; possible site visit to property

• UCC, Federal & State Tax Lien, Judgement Lien, Litigation, Bankruptcy searches

• Formation of Buyer/Borrower entity/entities and prepare authority documents for entities in regards to closing

• Draft ancillary documents (Affidavit of No Change re. Surveys; Commercial Mechanic’ s Lien and Parties in Possession Indemnity Affidavit); conveyance documents (Deed, Bill of Sale, Seller/Buyer Bring-Down Certificate; Assignment and Assumption of Leases; Post-Closing Agreement etc.)

• Organize and assemble loan documents/Buy/Sell documents, adding exhibits and tagging for signature

• Prepare Escrow Closing Letter for delivery of documents to Lender’ s counsel and/or Buyer/Seller counsel/Title Company

• Prepare recording letter to title examiner and/or title company enclosing documents for filing/recording

• Review title report; organize and assemble documents for further review and analysis by Attorney; obtain any additional title documents/plans that may be cited within documents

• Review title commitments from First American for accuracy to title reports; review of proforma policies and understanding knowledge of endorsements

• Obtain title updates in connection with disbursement endorsement in connection with construction loans; order and/or prepare Datedown Endorsement

• Obtain survey proposals

• Review survey for accuracy of legal description, title exceptions, certifications, etc. Against deed and proposed title commitment/specimen policy

• Conduct back title search through First American Title Insurance online database

• Create title file through AgentNet (FATIC database) for issuance of eJackets and submission of final owner/loan policies on-line

• Conduct entity searches via various Secretary of State databases to confirm current status and principals/signatories of entities

• Draft formation documents and attend to filing of same

• Prepare Stock Certificates and other initial corporate documents (Stock Subscription Letters; Initial Action by Consent, etc.)

• File Annual Reports for clients on an as-needed basis or to reinstate good standing status for closings

• Contact Building Department/Inspectional Services of City/Town to request a file be pulled for you relating to property

• Travel to City/Town to review all files and make copies of pertinent Permits, Certificates of Occupancy, Violations, Plans, Zoning Decisions, Variances

• Obtain certified copy of Zoning Ordinance or By-Laws and Zoning Map from Town Clerk and confirm uses

• Prepare Usury filing as directed by attorney and file with Office of the MA Attorney General

• Assist Litigation Department with title claim/quiet title issues by means of conducting title searches via on-line registry websites and preparing memorandum re. Title search for same and assisting with resolution to title issue

• E-Recording miscellaneous documents like Discharges and/or terminations

• Prepare and file UCC-1 and UCC-3 Financing Statements


• 5+ years paralegal experience working as a RE paralegal; commercial preferred

• Ability to work as part of a team as well as independently

• Proficient in MS Office

• Strong understand of closings


About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at
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