Executive Assistant to CEO

Boston, MA 02101

Posted: 07/08/2019 Employment Type: Temporary Industry: Job Number: 106511 Pay Rate: $29.00


Our client, a health care research center is seeking a top-tier executive assistant to manage the administrative operations for the CEO and CFO.   This is a high visibility position in a fast-paced environment and has potential to go temp-to-perm.

 

Responsibilities:

• Provide administrative and executive secretarial assistance to the Center’ s Governing Board of Trustees, Elected Officers and Trustees Committees

• Fully staff Board of Trustees meetings including scheduling, correspondence, agenda, notices, and reports

• Assist with Trustee Standing Committees and ad hoc committees as assigned

• Maintain corporate records, including all Board books

• Assist the President/CEO, CFO/COO, Vice Presidents, and General Counsel as well as other staff on Trustees matters

• Provide administrative and executive secretarial assistance to the President/CEO, CFO/COO, and the General Counsel

• Manage calendars accurately and timely for Executives.   Schedule and coordinate meetings and travel working with both internal and external executives and assistants.   Ensure that direct reports have timely access to President/CEO, CFO/COO, and the General Counsel

• Prioritize mail and correspondence

• Assist with expense reports and bills as necessary

• Answer telephones and handle inquiries in a professional, courteous manner.   Screen calls directing caller to Executive only when appropriate

• Review and edit correspondence, both general and confidential.   Accurately format and edit correspondence for signature

• Create and maintain on a timely basis the filing and storage systems

• Act as liaison for President/CEO, CFO/COO, and General Counsel in maintaining effective communications with outside visitors, Trustees and staff

• Anticipate and ensure that all office supplies and equipment are available when needed

 

• College degree preferred

• 5+ years experience supporting C-Level executives

• Prior experience supporting a board and maintaining corporate records

• Ability to maintain confidentiality

• Must be flexible with scheduling

• Proficiency with MS Office

 

About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at www.AceBoston.net
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