Executive Assistant

Boston, MA 02101

Posted: 06/27/2019 Employment Type: Temporary Industry: Job Number: 106503 Pay Rate: $30.00

We are working with a major hospital in Boston looking to hire an executive assistant to provide highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and his/her staff.   This is an indefinite contract role and the hours are Mon-Fri, 7:30am-4:00pm.


Responsibilities includes:

• Drafting correspondence, preparing presentations, reports, press releases, managing organizational contacts, attending meetings, preparing and distributing minutes; sorting mail and ordering supplies.

• Assist with research grant application, tracking grant reporting and performing web research on federal research funding trends.

• Identify articles and opportunities of interest to the department by reviewing websites and printed media.

• Act as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners and sometimes opposition groups.

• Schedule meetings, make travel arrangements and process travel reimbursements in a timely manner.


• Bachelors Degree in related field is required or a combination of additional experience and training will be considered

• 3-5 years of experience in progressively more responsible positions in office administration with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).

• 1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.

• Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.

• Excellent written and verbal communication skills. Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.


About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at www.AceBoston.net
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