Administrative Assistant to CEO Bilingual

Roxbury, MA 02119

Posted: 04/14/21 Employment Type: Temp to Hire Industry: Job Number: 107048 Pay Rate: $20.00 - $22.00

Job Description


Minimum 2 years administrative assistant experience + bilingual English/Spanish.

 

ACE Employment is currently seeking a bilingual administrative assistant to support the CEO of a not-for-profit community development corporation which provide programs, offer services and engages in other activities that promote and support community development in Boston, MA.

 

Requirements:

• Bilingual English/Spanish

• Associate’ s Degree, with a minimum of 2 year of administrative experience preferred.

• Ability to effectively communicate at all levels, to internal and external stakeholders.

• Excellent written / oral communications skills.

• Ability to build and develop teams of multi-skilled professionals.

• Strong administrative and organizational skills.

• Extremely detail oriented personality.

• Highly motivated self-starter.

• Strong assessment and problem solving capabilities.

• Ability to accept widely varied duties and responsibilities.

• Strong computer skills, word processing and financial software.

• Flexibility to accomplish multiple tasks simultaneously.

 

Responsibilities:

? Greet callers which include but not limited to clients, applicants and vendors.

? Ability to communicate with residents in a courteous, patient and respectful manner.

? Answers telephone, screens and directs calls. Provides information to callers as necessary.

? Organizes and maintains a filing system.

? Demonstrate great prioritization skills and time management.

? Attends weekly team meetings and training as requested.

? Maintains confidentiality of all personnel-related issues.

? May assist other departments in administrative functions or projects as requested.

? May receive, sort and distribute mail and deliveries.

? May serve as courier when required.

? Communicates effectively with internal and external customers with respect of differences in cultures, values, beliefs and ages, utilizing interpreters when needed.

? Manage workflow by assigning tasks to other administrative employees daily, ensuring

? That deadlines are met and work is completed correctly

? Assist in training staff members and new hires

? Generate memos, emails and reports when appropriate

? Assume responsibility for maintenance of office equipment, including computers, copy

machines and fax machines

? Maintain office supplies by checking inventory and order items

 

Job Requirements

 

Additional Information

Quick Facts:

• Family-owned/operated and servicing MA since 1989

• In 2019, ACE Employment was on the Forbes List of America's best recruitment firms out of 250 nationwide.

• Consistently on the Largest Temp Placement Firms in MA list conducted by the Boston Business Journal.

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