Payroll Administrator

Boston, MA | Direct Hire

Post Date: 06/07/2018 Job ID: 105956 Industry: Non-Profit Pay Rate: $65,000.00 - $70,000.00

Our client is seeking a payroll administrator to reporting to the Director of Payroll.   In this role, you will administer payroll using ADP, including overseeing day-to-day functions and processing, troubleshooting, training, report creation.   Also you will administer the time and attendance system (ADP ETime).   Must be a City of Boston resident.



• Manage timely and accurate processing and disbursement of weekly payroll for 1200 employees consistent with federal and state wage and hour laws, including all hourly, unionized and salaried employees.

• Back-up System Administrator for the online Human Resources Information System/Payroll/Time and Attendance System (ADP). Conduct a variety of ad hoc analyses and reports relating to compensation, administration, and payroll activities.

• Perform employee verifications as needed.

• Handle employee questions and concerns regarding payroll.

• Track payroll related data (direct deposit, W4' s, department transfers, time sheets, address/contact info updates, salary changes, etc.) each pay cycle.

• Analyze and process hours through ADP Time & Attendance system. Transmit and Receive payroll from ADP.

• File employee information and ADP reports. Act as back-up for payroll coordinators. Assist in year-end W2 preparation.

• Critically review and analyze current payroll, benefits and tax procedures to recommend and implement changes leading to best-practice operations.

• Review, improve & change Payroll Processes with supervisor as needed.

• Ensure the accuracy, timeliness and confidentiality of the processing of new hires, transfers, promotions and terminations.

• Communicate actively with Administration, Finance and IT to review cross-departmental impacts and reconcile data sharing.

• Assist Payroll Supervisor with the quarterly and yearly audit performed by outside audit firms.

• Ensures compliance and consistency with employee policies and procedures.

• Assists with the development/implementation and administration of staff training; presents at orientation sessions for new or existing employees on specific provisions of the policies and benefits programs as related to Human Resources.



• Bachelor' s degree and 3-5 years payroll experience required. ADP experience strongly preferred.

• Additional related experience may be substituted for the degree requirement.

Certified Payroll Professional (CPP) certification a plus.

• Experience working in a fast paced, union payroll environment with progressive responsibilities highly preferred.

• Proficiency with ADP enterprise HRMS/Payroll and ADP ETime and ADP Reporting.

• Proficiency with MS Office applications with Intermediate/Advanced Excel and Word.

• Experience implementing/managing Payroll and Time & Attendance systems.

• Thorough knowledge of payroll tax and payroll operations including year-end W-2 processing required.

• Excellent knowledge of payroll tax issues as well as wage and hour laws.

• City of Boston Residency Required, A Criminal Offenders Records Information request must be completed for this position.


About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at

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