Office Assistant / Receptionist

Waltham, MA 02451

Posted: 10/02/2018 Employment Type: Temporary Industry: Job Number: 106119 Pay Rate: $18.00 - $20.00


We are working with a growing tech firm in Waltham, MA currently seeking a Receptionist/Office Assistant for a temp-to-hire opportunity.

 

This position requires strong experience in supporting senior level managers in a growing company as well as the skills to run and organize the office.   Qualified candidates should have experience supporting the day to day requirements of senior managers within the company as well as visitors and other dignitaries.  

 

Responsibilities:
  • Greet and assist all walk-in visitors
  • Screen incoming calls, answer general questions and refer matters to appropriate parties
  • Assist in planning and organizing meetings.
  • Facilitate company events
  • Maintain calendars and appointments
  • Effectively manage calendars, schedule meetings
  • Assist in follow-up of action items from meetings
  • Manage confidential information
  • Maintain cleanliness of kitchen and order kitchen supplies
  • Order office supplies and control inventory
  • Sort and distribute mail
  • Set up new employees with work space and business cards
  • Effectively manage multiple priorities in a fast-paced and demanding environment


 

High Energy, Reliable, Detail Oriented

Excellent communication (oral and written) skills

Excellent time management skills

Ability to handle highly confidential information with discretion

Microsoft Office including MS Outlook, Word, Excel, PowerPoint

Travel Management software (Concur desirable)

Collaborative style and positive attitude

Bachelor’ s degree preferred

 

About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at www.AceBoston.net
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