Executive Assistant (part time)

Boston, MA | Direct Hire

Post Date: 06/08/2018 Job ID: 105957 Industry: Pay Rate: $35.00


Job Type:   Direct hire (part-time)

12: 30am-5: 30pm OR 1: 00pm-6: 00pm

$35.00/hr + exceptional benefits

 

Experienced Executive Assistant needed for private equity firm moving to Boston. Candidate will function as the primary interface between several Investment Professionals (a mix of Partners/ Principals/Associates) and their extensive internal and external contacts.

 

A team-oriented approach is a must as this role is part of a team of executive assistants. The ideal candidate must be an efficient, organized, detail-oriented, reliable self-starter who is able to prioritize quickly and have experience working for several members of a team.

 

Required Skills and Personal Attributes:

• Excellent communication and writing skills.

• Must exhibit a high level of integrity and professionalism.

• Must exhibit good judgment, and comfort and agility with problem-solving.

• Strong attention to detail.

• Solid organization/time management skills.

• Must be a positive team player who is willing to help out and works well with others.

• Must be proactive and able to handle multiple tasks seamlessly without skipping a beat.

• Must be flexible in covering other professionals when colleagues are out of the office.

• Must possess a discrete, mature and professional demeanor.

 

Business Duties:

• Interact with portfolio company board members, C-level executives, and their assistants, etc.

• Manage detailed daily schedules, contacts, meeting arrangements and conference calls.

• Coordinate and manage large meetings in and outside the office.

• Telephone coverage, answer phones, take accurate messages, know executives’ whereabouts at all times, handle urgent/confidential calls with appropriate judgment; back-up colleagues’ phone lines.

• Provide back-up administrative coverage in colleagues’ absence, vacations, time-off.

• Arrange all aspects of travel, domestic and international flights, hotels, rental car and car services.

• Proactively collect, prepare and submit all personal and business expense reports on a timely basis, following up on discrepancies and missing receipts to maintain current balances.

• Type correspondence, memos and presentations, prepare presentation and meeting materials; including copying, collating, and binding.

• Maintain filing system, correspondence, documents and personal files.

 

Personal duties include:

• Personal work may include coordinating schedules w/personal commitments, coordination with miscellaneous contacts associated with external activities.

• Coordinate family members’ schedules with work commitments.

• Assist with payment of personal invoices/bills when necessary.

 

• College Degree preferred or Relative Corporate Experience preferred (5+ Years of Experience).

• Proficiency in PowerPoint, Microsoft Office applications, especially Outlook for email, calendar and contacts.

• Solid typing skills (70+ wpm).

 

About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at www.AceBoston.net

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