Executive Assistant (non profit)

Cambridge, MA 02139 | Direct Hire

Post Date: 07/31/2018 Job ID: 106029 Industry: Non-Profit Pay Rate: $52,000.00 - $55,000.00

Job Type:  Permanent (direct hire)

Salary:  to $55k + excellent benefits


Our client, a global nonprofit is seeking an Executive Assistant for their Cambridge, MA office.  You will act as the “ gatekeeper” for the CEO’ s office, managing schedules and communications with internal and external parties.  You will work closely with the CEO, senior management and the organization’ s Board of Directors. This is an excellent opportunity to join a socially responsible organization.

  • Manage schedule for CEO, including complex business and personal calendars;
  • Schedule meetings via telephone, video conference, and in-person;
  • Prepare travel arrangements and itineraries for CEO for all domestic and international travel to include detailed agenda and itineraries, hotel, flights, dining, and ground transportation;
  • Conduct research to prepare, gather, and proof briefing materials, agendas, and decks for all executive meetings
  • Manage electronic filing system and knowledge sharing;
  • Facilitate the tracking and signing of all documents executed by the CEO;
  • Serve as an approachable and helpful point of contact for all parties for the Executive Office
  • Liaise with staff to streamline and effectively communicate Executive Office directives
  • Assist in coordination of regular Senior Management, Management, all-staff and Cross-departmental team meetings, preparing agendas, notes and minutes as requested;
  • Arrange logistics for visitors to the office: hotel, transportation, meeting space, meals;
  • Prepare expense reports for CEO and process payment of all executive office invoices;
  • Support the planning and logistics for meetings of the Board of Directors (3/year), including the preparation of substantive informational updates for these meetings;
  • Edit and translate documents as needed;
  • Bachelor degree
  • 3+ years of experience supporting C-Level executives
  • Highly organized, ability to prioritize and strong attention to detail
  • Advanced computer skills to include Microsoft Excel, Word and PowerPoint.
  • Ability to multi-task and troubleshoot.
  • Ability to interact effectively with a variety of people in international and multi-cultural environments.
  • Excellent interpersonal and problem solving skills.
About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at www.AceBoston.net

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