Executive Assistant (contract)

Wellesley, MA 02482 | Temporary

Post Date: 03/01/2018 Job ID: 105836 Industry: Pay Rate: $26.00

We are working with a client in Wellesley, MA who are looking for a good EA to support one or more executives at the VP/SVP level for about 1 month.  Assignment starts 3/19/18 and interviews being set up immediately.



·         Performs administrative support duties including but not limited to photocopying, faxing, filing and preparing mailings.

·         Maintains department specific records and contracts. Handles confidential and time-sensitive information.

·         Schedules meetings that include both internal and external participants.

·         Responsible for set-up of conference rooms to accommodate the purpose of the meeting and its participants. 

·         Prepares and distributes necessary meeting materials including agendas.  Takes and distributes meeting minutes.

·         Maintains calendars for one or more executives; schedules and coordinates internal and external appointments. Coordinates travel arrangements.

·         Answers and screens incoming calls. Directs to appropriate person in organization and takes detailed messages.

·         Researches unusual problems, determines priority and responds accordingly.

·         Responds to regular requests for information and handles correspondence not requiring the executive’ s attention. May respond on behalf of the executive.

·         Drafts, proofreads and edits internal and external correspondence. Creates and/or maintains spreadsheets, presentations, and departmental databases.  Creates and distributes reports.

·         Orders and tracks office supplies. Works with Facilities and IT to coordinate office / workstation moves and other space reconfigurations.

·         Monitors budget; tracks spending and researches variances. Prepares financial reports.  Processes SAFs and expense reports.


High school or equivalent and specialized secretarial training along with 4 – 6 years of related administrative experience are required.

About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at www.AceBoston.net

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