Administrative Assistant - Healthcare

Boston, MA 02101

Posted: 08/30/2019 Employment Type: Temporary Industry: Job Number: 106634 Pay Rate: $18.00 - $22.00

We are seeking an administrative assistant to cover a maternity leave at a healthcare research center in Boston, MA.   The ideal person has administrative/clinical experience and willing to be trained.



• Day-to-day tasks focus on administrative duties such as managing paper work related to assisting patients in the procurement of technology devices and related supplies.

• Facilitate and maintains appropriate communications including EHR documentation e-mail, fax, paging, and phone calls

• Facilitate, organize and participate in the implementation and quality assurance of the Program through such administrative processes as:

• Oversee and document evaluations/surveys/questionnaires

• Schedule all required patient individual or group appointments, verifying insurance data and ensures authorizations for visits prior to patient arrival for services.

• Communicate schedule with physicians, fellows, educators and other departments for coverage and coordination of services.  

• Acts as liaison for patients, Industry partners (pharmaceutical and medical device companies) and third party payers to ensure proper documentation and reimbursement for services.

• Arrange site visits for external parties (i.E. Industry Partners and professionals) and supervises volunteer staff in relation to specific projects.


• BA or BS preferred

• Prior admin experience in healthcare setting

• Proficient with MS Office

• Selected candidate must pass a CORI and health assessment


About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at
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