Administrative Assistant - Higher Education

Cambridge, MA 02139

Posted: 09/13/2018 Employment Type: Direct Hire Industry: Job Number: 106100 Pay Rate: $47,840.00 - $54,080.00

Job Type:   Full-time

Type:   Non-exempt


We are working with a university looking to hire an Administrative Assistant to provide project support to the operation of a diverse and continuously evolving center.


Responsibilities include:

·         Planning and assisting with coordinating educational, outreach, REU (Research Experiences for Undergraduates), and annual retreat activities;

·         Managing the day-to-day functions of the center website; serving as primary coordinator of web developer consultant activities; coordinating collection of content for dissemination on the website

·         Managing databases and updating center website content; generating data for annual report; editing reports, papers, letters, and other documents; scheduling meetings and recording minutes

·         Assisting with planning events; assisting with communications between partner institutions, faculty and students; maintain budgets for internal events; making travel arrangements; processing travel expense vouchers, request for payment, and invoices; generating journal vouchers, requisitions, and purchase orders; maintaining office filing system; purchasing supplies, photocopying and other general office duties as needed.


·         Minimum three years administrative, office or related experience

·         Advanced computer software skills

·         Ability to create, maintain, and enhance databases

·         Experience with web content management systems (Drupal preferred)

·         Willingness to learn new software and tools

·         Excellent verbal, written communication and interpersonal skills


About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at
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