Administrative Assistant (Bilingual, English/Spanish)

Boston, MA 02101

Posted: 09/11/2018 Employment Type: Temporary Industry: Job Number: 106091 Pay Rate: $17.00 - $18.65

We are working with a college looking to hire a front desk coordinator to act as the point of contact for the main campus and their satellite schools directing calls to the appropriate departments.  The position will require someone with a strong customer service background that can handle a high volume of calls; some calls may be received in Spanish, so bilingual is a must.  The position is not limited to solely handling calls but it will also entail event scheduling for the main campus, reconcilement of monthly company credit charges, and assisting students with student parking.  This position is a full time temp-to-permanent position; the hours for the position would be Monday through Friday, 9am until 5pm.


Primary Functions:

§  Maintains the phone system directing calls to appropriate departments at the main campus as well as the Lawrence, Springfield, California, and Puerto Rico satellite schools.

§  Scheduling for internal events (meetings, orientations, etc.).

§  Reconcilement of monthly company credit card charges.

§  Assist with management of student parking tags including: handing out student parking passes, mailing student parking passes, answering and assisting students with applying for student parking.

§  Assist CFO and Office Manager with miscellaneous administrative tasks as needed.
  • Must be bi-lingual, Spanish preferably
  • Thorough knowledge of Microsoft Office (Word, PowerPoint, Excel, etc.)
  • Knowledgeable with Google Forms and Docs
  • Obtains excellent customer service skills
About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at
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