Administrative Assistant (106145)

Boston, MA 02101

Posted: 10/17/2018 Employment Type: Temporary Industry: Job Number: 106145 Pay Rate: $18.00 - $20.00

Our client, a global leader in healthcare research is seeking an administrative assistant to work in their Research Division supporting several scientists/Principal Investigators.   This position is open because the current administrative assistant transferred to a new role internally.   This is an excellent opportunity and could be temp-to-hire for the right person.  


  • ? Coordinate calendar and schedules including: coordinate calendars for several investigators and coordinates events for the respective department(s).
  • ? Provide routine and more complex administrative support such as: transcribing, typing memos, letters and meeting minutes, answering telephones, taking and distributing messages, setting up meetings and distributing mail.
  • ? Proofread, edit and submit manuscripts and other documents (i.E. Journal/grant reviews) as required by investigator, perform library or literature searches, and help to create and edit presentation materials.
  • ? Helps to prepare and edit grant applications and other related materials in collaboration with the Research Administrator(s) and prepare biosketches, letters of support and collaboration and other documents as needed.
  • ? Ensure timesheet completion and submission for members of the respective department(s).
  • ? Assist with special projects/other duties as directed.


• Bachelor’ s degree or equivalent work experience preferred.

• Prior administrative experience in a research setting (strongly preferred)

• 3+ years experience administrative experience

• Excellent computer skills: proficiency with Microsoft Outlook and Suite, Adobe Acrobat, EndNote and/or Reference Manager and Infinium

• Excellent organizational skills.

• Knowledge of Medical Terminology is preferred.

• Ability to prioritize work and meet deadlines, and work under pressure.

• Ability to use discretion in confidential matters.



About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at
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