Executive Assistant to the President

Boston, MA | Direct Hire

Post Date: 06/15/2017 Job ID: 105283 Industry: Pay Rate: $57,000.00 - $67,000.00


ACE Employment Services, Inc. Is working with a privately owned real estate firm in Boston on their search for a top tier Executive Assistant to report to and support the President and two additional executives.

 

In this role you will be responsible for:
  • Providing administrative support to the company executives, or other departments upon request which includes scheduling, answering calls, processing of correspondence, filing, managing supplies, database management and specially assigned projects
  • Process monthly expense reports and bi-weekly time sheets.
  • Works independently and within a team on non-recurring and ongoing projects.
  • May act as a project manager for special projects which could include: making travel arrangements, planning and coordinating multiple site visits for President and CEO.
  • Enforces and adheres to company policies, rules and regulations.
  • Provide additional support to Committee members and other departments as needed.
  • Planning Philanthropic and Political Events
  • Assisting in Associated Fund
  • Create agendas, support materials and presentations for meetings, take minutes
  • Prepare all materials for ad books
  • Maintain all contacts, personal and business files
  • Scheduling all calls, meetings and travel
  • Associates degree or equivalent experience
  • Advanced proficiency with Microsoft Applications including Outlook, Word, Excel, and knowledge of basic HR practices.
  • Must possess strong organizational skills and be detail oriented.
  • Patient, pleasant and professional demeanor.
  • Ability to handle emergency situations and pressure due to complexity and time-sensitivity.
  • Strong project management and creative thinking skills required.

 

About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at www.AceBoston.net

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