Administrative Coordinator (105196)

Boston | Temporary

Post Date: 06/02/2017 Job ID: 105196 Industry: Pay Rate: $17.00

ACE Employment Services, Inc. Is working with a company in Boston looking to hire an administrative coordinator.  This is a part time position 25-35 hours/week with a chance to go full time and permanent.



·         Prepares documents, including legal briefs and coalition newsletters, etc.  Prepares mailings and maintains mailing lists

·         Operating or assist in operation of office equipment including but not restricted to: standard multifunction copier, PDF/OCR scanner, postage meters, networked printers, fax machines, laptops, projectors.

·         Copies materials and fills ' orders for written materials requested by those within and outside the office

·         Logistic support on meetings and conferences as requested.

·         Create, edit and otherwise manage documentation and data using desktop and based applications including but not limited to: MSOffice Suite, Adobe Suite, CRM applications (like Salesforce), website editing applications, Web and phone based conferencing, Social Media and email marketing platforms.

·         Clerical work including but not limited to: maintaining hard copy documentation ( legal files, client records, publications and library materials), inventory maintenance

·         Work cooperative with other administrative staff on joint projects and as backup where necessary to meet overflow demands or deadlines.

·         Performs receptionist duties in coordination with other administrative staff.  Duties to include but not limited to:

·          Greeting and directing visitors

·          Distribution mail taking outgoing mail

·           Answering main phone line and assigned " Hotlines".

·           Intake for walk-in and phone inquiries

·          Maintenance of.common areas

·         Performs special assignments or tasks as-requested by the executive director.

·         Serves on office.committees and groups, as appropriate or as assigned by the executive director.

·         Keeps up to date with new developments and skills in the applicable areas or fields

·         Coordinates work sc.edules with other administrative staff members and Director of Administration
  • Proficiency in an assortment of desktop applications and tools: MSOffice Suite, Adobe Suite,
  • Proficiency in an assortment of web-based applications and tools: CRM applications (like Salesforce), website editing applications, Web and phone based conferencing, Social Media and email marketing platforms.
  • Proficiency in legal document preparation, and ability to maintain case records.
  • Excellent proofreading and editing skills.
About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at

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