Administrative Assistant (105163)

Wellesley, MA | Temporary

Post Date: 05/16/2017 Job ID: 105163 Industry: Pay Rate: $18.00


ACE Employment Services, Inc. Is looking for an administrative assistant for a client in Wellesley.  This is a contract assignment starting ASAP and running approximately through the first week in August.

 

Duties:
  • Performs administrative support duties including but not limited to photocopying, faxing, filing and preparing mailings.
  • Maintains department specific records and contracts.
  • Schedules meetings that include both internal and external participants. 
  • Responsible for set-up of conference rooms to accommodate the purpose of the meeting and its participants. 
  • Prepares and distributes necessary meeting materials including agendas. 
  • Takes and distributes meeting minutes.
  • Maintains calendars; schedules and coordinates internal and external appointments. Coordinates travel arrangements.
  • Answers, screens and directs telephone calls to appropriate staff.  Responds to email.
  • Drafts, proofreads and edits internal and external correspondence. 
  • Creates and/or maintains spreadsheets, presentations, and departmental databases.  Creates and distributes reports.
  • Orders and tracks office supplies.  Works with Facilities and IT to coordinate office / workstation moves and other space reconfigurations.
  • Monitors budget; tracks spending and researches variances.  Prepares financial reports.  Processes SAFs and expense reports.
  • Posts department information on intranet or LiveWire.
  • Other duties and projects as assigned.

High school diploma or equivalent and 2 – 4 years of related office experience required.


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