Administrative Assistant (105520)

Wellesley, MA | Temporary

Post Date: 08/29/2017 Job ID: 105520 Industry: Pay Rate: $22.00


Job Type:  Temporary/Contract (3 months)

 

Our client is seeking an experienced administrative assistant to provide support to the marketing executive team.  In this contract role, you will support 4 executives.  Immediate availability preferred.

 

Duties and Responsibilities
  • Schedule meetings that include both internal and external participants.
  • Reserve and set-up of conference rooms to accommodate the purpose of the meeting and its participants.
  • Maintain calendars; schedules and coordinates internal and external appointments for 4 executives.
  • Open Purchase Orders, tracks invoice payment, and performs month end reconciliation of payments.
  • Answers, screens and directs telephone calls to appropriate staff.
  • Respond to email and may perform general reception duties.
  • Order and track office supplies. Work with Facilities and IT to coordinate office / workstation moves and other space reconfigurations.
  • Processes expense reports.
  • Other duties and projects as assigned.
  • Proficiency in Outlook Calendar and MS Office Suite
  • Ability to use Oracle iProcurement system for opening and tracking of POs
  • Bachelor’ s degree preferred, not required
About ACE Employment Services, Inc.: In 1989, ACE Employment Services, Inc. was founded to give companies in Massachusetts a personal and consultative approach to staffing. With a small internal staff and dedication, honestly and hard work we landed on the Boston Business Journal’ s Largest Temp Placement Firms in Massachusetts at #11. ACE Employment Services, Inc. is your partner for direct, temporary and temp-to-hire solutions. Learn more at www.AceBoston.net

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